Applications are invited from suitably qualified and experienced candidates to fill this position which has arisen at the Women’s University in Africa.

Department:  Works and Estates Development Department

Location:        Women’s University in Africa Harare Campus

Duration:       Full-time

The Administrative Assistant will report to the Director, Works and Estates Development.

Duties and Responsibilities

• Providing comprehensive administrative support including managing correspondence, and scheduling appointments;
• Maintaining an organised filing system and ensuring easy access and retrieval of relevant departmental documents;
• Preparing for meetings and recording departmental meetings’ proceedings;
• Handling incoming queries, requests and correspondences promptly and professionally;
• Following-up on action items and deadlines to ensure their timely completion;
• Preparing reports, presentations and documents using Microsoft Office Application packages including Microsoft Excel, PowerPoint, Word;
• Assisting in the preparation and review of departmental policies, procedures and guidelines;
• Proof reading and editing documents to ensure accuracy, consistency and adherence to established standards;
• Liaising with internal and external stakeholders that include staff, faculty, students, contractors, and vendors to facilitate effective communication and collaboration;
• Assisting in maintaining strong relationships with relevant internal departments and external stakeholders; and
• Inputting data into relevant systems or databases as required, ensuring data integrity and confidentiality is maintained.

Qualifications and Experience

• Bachelor’s degree in Administration/ Office Management/ Business Management from a recognised institution
• Holder of a valid clean class Four (4) driver’s license;
• A minimum of five (5) Ordinary level passes including English Language; and
• At least one (1) year experience as an Administrative Assistant or Executive Assistant in a reputable organisation.

Personal Attributes

• Proficiency in Microsoft Office Application Packages;
• Strong organisational and time management skills;
• Discretion and ability to handle confidential information;
• Excellent in written and verbal communication skills;
• Ability to work independently and as part of a team; and
• Proactive

Interested candidates should submit six (6) sets of applications with detailed curriculum vitae, certified copies of academic and professional qualifications including transcripts indicating the post applied for on the envelope by 14 June 2024 to:

WOMEN’S UNIVERSITY IN AFRICA IS AN EQUAL OPPORTUNITY EMPLOYER AND WOMEN AND DIFFERENTLY ABLED CANDIDATES ARE ENCOURAGED TO APPLY.

The Deputy Registrar (Human Resources & Administration)

Women’s University in Africa

P.O Box GD 32 Greendale

Harare

or           

Hand deliver at

Women’s University in Africa

Number 549 Arcturus Road Greendale

Harare