The Women’s University in Africa (WUA) is inviting qualified suppliers to submit their bids for the supply and delivery of a Brand New PKE250 URBAN UD 65-Seater Bus. The tender aims to select a reliable supplier who meets the requirements outlined below.

B) SPECIFIC REQUIREMENTS

The following specific requirements must be met by the supplier:

• Brand New PKE250 URBAN UD 65 -Seater Bus
• It must comply with all relevant safety and environmental regulations.
• The bus should be new and of the latest model, manufactured in 2023.
• Provide the technical specifications of the bus, including engine type, dimensions, fuel efficiency, etc.

C) SCOPE OF WORK

The scope of work includes the following:

• Supply and delivery of Brand New PKE250 URBAN UD 65- Seater Bus to the designated site at Women’s University in Africa 549 Arcturus Road Manresa.
• Registering and insuring the bus and ensuring all necessary documentation is completed.
• Offering warranty and guarantee services for 3 years or 100000km mileage or whichever comes first.
• Providing free services for the first 10,000 kilometres

c) Evaluation Criteria for Bids:

The evaluation of bids will be based on the following criteria:

D) PREPARATION OF BID

The Bid will have preliminaries, technical schedule and financial schedule.

D.01 Preliminaries

• Suppliers must be properly registered and shall be required to provide a copy of the Certificate of Incorporation, CR14 document and Company Profile;
• The Suppliers should submit combined preliminary & technical and financial schedules based on the required specifications;
• No Suppliers may submit more than one bid, either individually or as a joint venture partner in another bid;
• The Suppliers must provide a valid Procurement Regulatory Authority of Zimbabwe (PRAZ) registration certificate in the appropriate category code/N/002(New Heavy Motor Vehicle and Buses)
• The Suppliers must provide a valid Zimbabwe Revenue Authority (ZIMRA) tax clearance certificate;
• The minimum period for which the proposal must remain valid is sixty (60) working days from the deadline for submission of proposals. The suppliers must clearly state the proposal validity period on a bid validity form.
• To provide at least three traceable references from the clients describing the nature of deliveries and the amounts in USD, per reference. The reference should be for deliveries successfully undertaken in the past 5 years.

D.02 Preparation of Technical Bid

Bidders to attach the requested documents upon submission.

D.03 Preparation of Financial Bid

Financial bid should contain the following documents and information:

1. Total contract price in USD
2. Clarity on resources mobilization, payment methods, currency, payment terms; and
3. Latest 6 months bank statements that shows financial capacity to undertake the contract.

D.031 Basis of Pricing and Payment

The contract will be a lump sum contract.

Payments will be made on the following basis:

1. The contract price must be a fixed total lump sum, including all costs such as taxes , duties, profit etc,  required to carry out the contract

Address: 549 Arcturus Road, Manresa. Harare, Zimbabwe

1. F) EVALUATION OF PROPOSALS

The evaluation of proposals will use the Least Cost Selection evaluation methodology as detailed below:

1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of bidders. The documents are outlined in the preparation of the proposal;
2. Technical evaluation to assess the technical quality of proposals against the criteria below, to determine the technical score for each proposal and to determine which proposals reach the minimum technical score given below; and
3. Financial evaluation to determine the lowest priced proposal which meets the minimum technical score.

Proposals failing any stage will be eliminated and not considered in subsequent stages.

F.01 Preliminary Evaluation Criteria

The qualifying score required to pass the technical evaluation is 100 points.

E.01 Technical Evaluation Criteria

Bids will be awarded scores out of the maximum number of points indicated D.02.

The minimum technical qualifying score required to pass the technical evaluation is 100 points.

E.02 Financial Evaluation Criteria

Proposals will be awarded scores out of the maximum number of points indicated below for each of the following criteria:

F) RECOMMENDATION FOR AWARD

The Bid with the lowest evaluated price that meets the minimum technical score given above will be recommended for award of contract, subject to any negotiations required.

 G) RIGHT TO REJECT

The WUA reserves the right to accept or reject any Bid or to cancel the procurement process and reject all Bids at any time prior to contract award.

 H) SUBMISSIONS

We look forward to receiving your Bids and the opportunity to work together.