INVITATION TO SUPPLIERS TO APPLY FOR REGISTRATION IN THE 2025 SUPPLIER DATA BASE
Invitation to Tender: Supply and Delivery of a Brand New PKE250 URBAN UD 65-Seater Bus

The Women’s University in Africa (WUA) is inviting qualified suppliers to submit their bids for the supply and delivery of a Brand New PKE250 URBAN UD 65-Seater Bus. The tender aims to select a reliable supplier who meets the requirements outlined below.

B) SPECIFIC REQUIREMENTS

The following specific requirements must be met by the supplier:

  • Brand New PKE250 URBAN UD 65 -Seater Bus
  • It must comply with all relevant safety and environmental regulations.
  • The bus should be new and of the latest model, manufactured in 2023.
  • Provide the technical specifications of the bus, including engine type, dimensions, fuel efficiency, etc.

C) SCOPE OF WORK

The scope of work includes the following:

  • Supply and delivery of Brand New PKE250 URBAN UD 65- Seater Bus to the designated site at Women’s University in Africa 549 Arcturus Road Manresa.
  • Registering and insuring the bus and ensuring all necessary documentation is completed.
  • Offering warranty and guarantee services for 3 years or 100000km mileage or whichever comes first.
  • Providing free services for the first 10,000 kilometres

c) Evaluation Criteria for Bids:

The evaluation of bids will be based on the following criteria:

D) PREPARATION OF BID

The Bid will have preliminaries, technical schedule and financial schedule.

 

D.01 Preliminaries

  • Suppliers must be properly registered and shall be required to provide a copy of the Certificate of Incorporation, CR14 document and Company Profile;
  • The Suppliers should submit combined preliminary & technical and financial schedules based on the required specifications;
  • No Suppliers may submit more than one bid, either individually or as a joint venture partner in another bid;
  • The Suppliers must provide a valid Procurement Regulatory Authority of Zimbabwe (PRAZ) registration certificate in the appropriate category code/N/002(New Heavy Motor Vehicle and Buses)
  • The Suppliers must provide a valid Zimbabwe Revenue Authority (ZIMRA) tax clearance certificate;
  • The minimum period for which the proposal must remain valid is sixty (60) working days from the deadline for submission of proposals. The suppliers must clearly state the proposal validity period on a bid validity form.
  • To provide at least three traceable references from the clients describing the nature of deliveries and the amounts in USD, per reference. The reference should be for deliveries successfully undertaken in the past 5 years.

 

D.02 Preparation of Technical Bid

Bidders to attach the requested documents upon submission.

 

WUA VEHICLE BASE SPECIFICATIONS     
         
C-Compliant       
NC-Non-Compliant       
NB: BIDDERS TO FILL IN THE SPEC DOCUMENTS UNDER BIDDER’S OFFER      
BRAND NEW PKE250 URBAN UD 65-SEATER BUS     
         
ItemDescriptionSpecificationBidders OfferC/ NCPOINTSCOMMENTS  
1BODY  
 Model PKE250 URBAN UD 65-Seater :      
      
 Capacity –  +16000 kilograms      
 Net Vehicle Mass (GVM)     
SteeringRight Hand Wheel Drive,      
Electric Power Steering     
Adjustable steering column     
Mud flaps Front and rear      
Fuel Tank Minimum +/-300L lockable      
Batteries Carrier Lockable      
AirbagsRequired      
Passenger doorDriver operated split passenger door with pneumatic operation      
Window operationUp sealed down sliding side windows      
Driver seatShock absorption with three-point seat belts      
wipersintermittent front wiper and auto wiping while washing      
Towing facilities Front and rear      
        
        
2Interior Environment  
  Emergency exitTwo emergency roof exit points      
 Passenger Charging port65Xusb Charging ports      
 Interior CeilingGRP interior ceiling with LED strip lights      
 Modesty screen and partition behind driverStandard      
 Windscreen heater demisterStandard cold and hot air      
 HandrailFull length handrail(8700mm)      
  Reclining cloth passenger seats with seat belts on all seats      
  Air conditioned R134a .Roof mounted dependent  AC      
  FM/AM Radio with Bluetooth and inbuilt speaker      
 Rims and tyres295/80R22,5×6 radial incl. 1 * spare, tubelessr     
 LUGGAGE       
 Inside and outside Parcel shelvesRequired      
3BRAKES, STEERING, SUSPENSION  
 Front AxleParabolic Leaf springs suspension      
Rear AxlesMulti Leaf  spring suspension      
Brake(Full Air)S-cam Drum Brake

 

Electronic brake system(ABS)

Park/Emergency system-Spring brake rear

Exhaust brake-Standard

      
Rear S-cam Drum brake      
Steering OperationPower assisted      
Steering wheel tilt &TelescopicStandard      
        
4ENGINE  
 Engine power –184KW  @ 2200rpm      
      
Engine Model(GH8E)In line 6 cylinder      
Engine typeTurbo Intercooled,Common Rail)      
 Engine torque –Minimum 950Nm @ 1100-1700rpm      
      
 FuelDiesel      
Exhaust DischargeRight Hand Side      
 ProtectionStandard      
  EmissionEUR III      
 Exhaust DischargeRight Hand Side      
         
5TRANSMISSION  
Transmission typeManual      
 Transmission PTORequired      
 No of Gears6 Front      
6ELECTRICAL SYSTEMS  
Batteriesmaintenance free, rechargeable      
Lightinghead lights      
Tail lights      
Front and rear indicator lamps      
 Reading lightsIndividual Reading lamps per seat      
 ReversingReverse camera      
  Electrically operated rear view mirror      
  Driver fan      
  Digital clock      
  Fridge      
 Standing passengersStanding passenger bars on both sides      
 CurtainsRequired      
         
7WARRANTY & BACKUP  SERVICES  
  
Warranty/gaurantee periodTwo years or first 100 000km or whichever comes first      
First 1000km service freeRequired      
Service interval – at least 5000kmRequired      
Warranty and service booklettwo (2)      
Operations and Maintenance Manualstwo (2)      
Workshop parts cataloguetwo (2) Hard Copies      
      
Workshop repair manualTwo (2) Hard Copies      
      
         
8TRAINING  
 Training6 x driver training      
6 x basic servicing  training      
         
9TOOLS & ACCESSORIES  
 Bottle jack1 x  30 tonne hydraulic      
Wheel SpannerHeavy duty, cross T      
 Jack handle      
Tool kitStandard tool kit in toolbox (64 pieces)      
Fire extinguisher1x 2.5kg dry chemical powdered      
 Triangles1 Set breakdown triangles      
  All legal stickers incl. chevron      
   Standard breakdown kit      
         
10PRODUCT SPECIFICATION SHEET       
   Full product(s) specifications, data sheets and catalogues for the bus      
11LOCAL WORKSHOP       
  Attach   proof of local workshop facilities for service repair, parts/spares and expertise.      
  Attach  CVs of workshop personel      
         
         
         
    
         
         
 total points=      
 pass mark       
         

D.03 Preparation of Financial Bid

Financial bid should contain the following documents and information:

  1. Total contract price in USD
  2. Clarity on resources mobilization, payment methods, currency, payment terms; and
  3. Latest 6 months bank statements that shows financial capacity to undertake the contract.

D.031 Basis of Pricing and Payment

The contract will be a lump sum contract.

Payments will be made on the following basis:

  1. The contract price must be a fixed total lump sum, including all costs such as taxes , duties, profit etc,  required to carry out the contract

Address: 549 Arcturus Road, Manresa. Harare, Zimbabwe

  1. F) EVALUATION OF PROPOSALS

The evaluation of proposals will use the Least Cost Selection evaluation methodology as detailed below:

  1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of bidders. The documents are outlined in the preparation of the proposal;
  2. Technical evaluation to assess the technical quality of proposals against the criteria below, to determine the technical score for each proposal and to determine which proposals reach the minimum technical score given below; and
  3. Financial evaluation to determine the lowest priced proposal which meets the minimum technical score.

Proposals failing any stage will be eliminated and not considered in subsequent stages.

F.01 Preliminary Evaluation Criteria

Specific Experience[100] points
Submission of documents in D) Preparation of Proposals

 

[10 marks each]

[100] points
Certificate of Incorporation, CR14 document and company profile; 
The Contractor should submit combined preliminary & technical and financial bids 
Submit only one bid 
Valid PRAZ Certificate 
Valid ZIMRA Certificate 
3 Traceable references  (30 points) 
Confirmation of 60 days bid validity period 
Attendance of pre-bid site visit 
Delivery Period 
Total100 points
    
     

The qualifying score required to pass the technical evaluation is 100 points.

 

E.01 Technical Evaluation Criteria

Bids will be awarded scores out of the maximum number of points indicated D.02.

The minimum technical qualifying score required to pass the technical evaluation is 100 points.

E.02 Financial Evaluation Criteria

Proposals will be awarded scores out of the maximum number of points indicated below for each of the following criteria:

Specific Experience[100] points
1.     Contract price[50] points
2 Resources mobilisation, payments methods, currency, payment terms,[25] points
2.     6 months bank statement[25] points
Total100 points

 

 

  
  

 

F) RECOMMENDATION FOR AWARD

The Bid with the lowest evaluated price that meets the minimum technical score given above will be recommended for award of contract, subject to any negotiations required.

 G) RIGHT TO REJECT

The WUA reserves the right to accept or reject any Bid or to cancel the procurement process and reject all Bids at any time prior to contract award.

 H) SUBMISSIONS

We look forward to receiving your Bids and the opportunity to work together.

 

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