Invitation to Tender: Supply and Delivery of a Brand New Nissan UD 9-Tonne Truck
Invitation to Tender: Supply and Delivery of a Brand New Nissan UD 9-Tonne Truck

The Women’s University in Africa (WUA) is inviting qualified suppliers to submit their bids for the supply and delivery of a Brand New Nissan UD 9-tonne truck. The tender aims to select a reliable supplier who meets the requirements outlined below.

B) SPECIFIC REQUIREMENTS

The following specific requirements must be met by the supplier:

  • Brand New Nissan UD 9-tonne truck.
  • It must comply with all relevant safety and environmental regulations.
  • The truck should be brand new and of the latest model, manufactured in 2023.
  • Provide the technical specifications of the truck, including engine type, dimensions, fuel efficiency, etc.

C) SCOPE OF WORK

The scope of work includes the following:

  • Supply and delivery of a Brand New Nissan UD 9-tonne truck to the designated site at Women’s University in Africa 549 Arcturus Road, Manresa.
  • Registering and Insuring the vehicle under Women’s University in Africa and ensure all legal documents as per Road Motor Transport Act have been provided
  • Offering warranty and guarantee services for 3 years or 100000km mileage or whichever comes first.
  • Providing free services for the first 1,000 kilometres.

 c) Evaluation Criteria for Bids:

The evaluation of bids will be based on the following criteria:

D) PREPARATION OF BID

The Bid will have preliminaries, technical schedule and financial schedule.

D.01 Preliminaries

  • Suppliers must be properly registered and shall be required to provide a copy of the Certificate of Incorporation, CR14 document, and Company Profile;
  • The suppliers should submit combined preliminary & technical and financial schedules based on the required specifications;
  • No supplier may submit more than one bid, either individually or as a joint venture partner in another bid;
  • The suppliers must provide a valid Procurement Regulatory Authority of Zimbabwe (PRAZ) registration certificate in the appropriate category G/N/002(New Heavy Motor Vehicle and Buses)
  • The Contractor must provide a valid Zimbabwe Revenue Authority (ZIMRA) tax clearance certificate;
  • The minimum period for which the proposal must remain valid is sixty (60) working days from the deadline for submission of proposals. The suppliers must clearly state the proposal validity period on a bid validity form.
  • To provide at least three traceable references from the clients describing the nature of deliveries and the amounts in USD, per reference. The reference should be for deliveries successfully undertaken in the past five years.

D.02 Preparation of Technical Bid

Bidders to attach the requested documents upon submission.

 

WUA VEHICLE BASE SPECIFICATIONS     
         
C-Compliant       
NC-Non-Compliant       
NB: BIDDERS TO FILL IN THE SPEC DOCUMENTS UNDER BIDDER’S OFFER      
BRAND NEW  NISSAN UD 9 TONNE TRUCK     
         
ItemDescriptionSpecificationBidders OfferC/ NCPOINTSCOMMENTS  
1BODY  
 ModelNissanUD9tonne truck      
      
 Capacity –  +/- 9 000 kilograms      
 Net Vehicle Mass (NVM)     
SteeringRight Hand Wheel Drive,      
Electric Power Steering     
Adjustable steering column     
Mud flaps Front and rear      
Fuel Tank Minimum +/-200L lockable      
Battery Carrier Lockable      
Airbagspassenger and driver      
CabForward tilt      
wipersintermittent front wiper and auto wiping while washing      
Towing facilities Front and rear      
TrailerDrop-side      
        
2Interior Environment  
  Driver + two  Seater passengers      
  Leather or Cloth material   with seat belts      
  Air conditioned R134a      
  FM/AM Radio with Bluetooth and inbuilt speaker      
   metal floors and      Electronic windows      
 Rims and tyres11R/22,5X6 radial incl. 1 * spare, tubeless      
3BRAKES, STEERING, SUSPENSION  
 Front AxleMultiple Leaf springs with double acting shock absorbers      
Rear AxlesDiff axle with   Multiple leaf springs      
BrakeFront Disc      
Rear Drums      
Power assisted steeringHydraulically assisted      
        
4ENGINE  
 Engine power –250 -300 P      
 PS @ rpm     
 Engine torque –1050      
 Nm @ rpm     
 FuelDiesel      
Exhaust DischargeRight Hand Side      
         
5TRANSMISSION  
Transmission typeManual, 6-speed      
        
6ELECTRICAL SYSTEMS  
Batteries2 x 12v maintenance free, rechargeable      
Lightinghead lights      
Tail lights      
Front and rear indicator lamps      
         
7WARRANTY & BACKUP  SERVICES  
  
Warranty/guarantee period3 years or first 100 000km or whichever comes first      
First 1000km service freeRequired      
Service interval – at least 10 000kmRequired      
Warranty and service booklettwo (2)      
Operations and Maintenance Manualstwo (2)      
Workshop parts cataloguetwo (2) Hard Copies      
      
Workshop repair manualTwo (2) Hard Copies      
      
         
8TRAINING  
 Training6 x driver training      
6 x basic servicing  training      
         
9TOOLS & ACCESSORIES  
 Bottle jack1 x 15 tonne hydraulic      
Wheel SpannerHeavy duty, cross T      
 Jack handle      
Tool kitStandard tool kit in tools box (64 Piece)      
Fire extinguisher1x 2.5kg powdered      
 BumperFront Steel bumper      
  All legal stickers incl. chevron      
   Standard breakdown kit (tow ball)      
         
10PRODUCT SPECIFICATION SHEET       
   Full product(s) specifications, data sheets and catalogues for the Nissan UD 9 tonne truck      
11LOCAL WORKSHOP       
  Attach   proof of local workshop facilities for service repair, parts/spares and expertise.      
  Attach  CVs of workshop personnel      
         
         
         
    
         
         
 total points=      
 pass mark       
         

D.03 Preparation of Financial Bid

Financial bid should contain the following documents and information:

  1. Total contract price in USD
  2. Clarity on resources mobilization, payment methods, currency, payment terms; and
  3. Latest 6 months bank statements that shows financial capacity to undertake the contract.

D.031 Basis of Pricing and Payment

The contract will be a lump sum contract.

Payments will be made on the following basis:

  1. The contract price must be a fixed total lump sum, including all costs such as taxes, duties, profit etc.,  required to carry out the contract.

Address: 549 Arcturus Road, Manresa. Harare, Zimbabwe

  1. F) EVALUATION OF PROPOSALS

The evaluation of proposals will use the Least Cost Selection evaluation methodology as detailed below:

  1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of bidders. The documents are outlined in the preparation of the proposal;
  2. Technical evaluation to assess the technical quality of proposals against the criteria below, to determine the technical score for each proposal and to determine which proposals reach the minimum technical score given below; and
  3. Financial evaluation to determine the lowest-priced proposal that meets the technical score of 100 points.

Proposals failing any stage will be eliminated and not considered in subsequent stages.

F.01 Preliminary Evaluation Criteria

Specific Experience[100] points
Submission of documents in D) Preparation of Proposals

 

[10 marks each]

[100] points
Certificate of Incorporation, CR14 document and company profile; 
The Contractor should submit combined preliminary & technical and financial bids 
Submit only one bid 
Valid PRAZ Certificate 
Valid ZIMRA Certificate 
3 Traceable references  (30 points) 
Confirmation of 60 days bid validity period 
Attendance of pre-bid site visit 
Delivery Period 
Total100 points
    
     

The qualifying score required to pass the technical evaluation is 100 points.

E.01 Technical Evaluation Criteria

Bids will be awarded scores out of the maximum number of points indicated D.02.

The minimum technical qualifying score required to pass the technical evaluation is 100 points.

E.02 Financial Evaluation Criteria

Proposals will be awarded scores out of the maximum number of points indicated below for each of the following criteria:

Specific Experience[100] points
1.     Contract price[50] points
2 Resources mobilization, payments methods, currency, payment terms,[25] points
2.     6 months bank statement[25] points
Total100 points

 

  
  

F) RECOMMENDATION FOR AWARD

The Bid with the lowest evaluated price that meets the 100 mark technical score given above will be recommended for award of contract, subject to any negotiations required.

 G) RIGHT TO REJECT

The WUA reserves the right to accept or reject any Bid or to cancel the procurement process and reject all Bids at any time prior to contract award.

 H) SUBMISSIONS

We look forward to receiving your Bids and the opportunity to work together.

 

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